Managing bookings manually—messaging clients, confirming availability, and chasing deposits—can take up hours of your time. With KiBook, you can streamline the entire process:
- Share your booking link on your website and social media, so clients can book appointments 24/7, without the back-and-forth.
- No more late-night DMs or constant phone notifications—clients handle their own bookings, deposits, and confirmations.
- Enjoy time off without worrying about missed messages or lost bookings.
- Eliminate the need for a paper diary or tracking payments manually—KiBook handles scheduling and payments for you, all in one place.
Focus on your business and clients, not your inbox.
Optionally have clients pay a deposit when they book, so you have payment upfront to secure the appointment and reduce last-minute cancellations. Only committed clients are able to book, and you’re covered for any potential costs.
Our payment processor Stripe securely captures your client’s card details at the time of booking. This allows you to:
- Charge the final balance to their card if they choose to pay by card at the appointment.
- Collect a no-show fee if a client misses their appointment, helping you recover lost time and revenue.
All payments are processed through Stripe and deposited directly into your bank account within three days. For easy tracking, we recommend downloading the Stripe app to monitor your payments in real time.
Take control of your bookings and tailor your KiBook account to fit your business and your clients:
- Flexible Scheduling:
Set regular working hours or update your diary week-by-week. Add breaks between clients as needed. - Privacy Options:
Choose to keep your business address private or display it for clients. - Booking Controls:
Decide how far in advance clients can book appointments. Make your booking link public for easy access, or keep it private and send it directly to selected clients. - Custom Email Communication:
Personalise your booking confirmation emails with appointment details, terms and conditions, and any extra information your clients need. - Access Restrictions:
Password-protect your KiBook account to limit booking access to approved clients only. - Branding:
Customise your account colours and add your logo to match your business branding.
KiBook gives you the flexibility to manage your business, your way.
Expand your business beyond appointments by selling products and gift vouchers directly through your KiBook online store.
- List products and gift vouchers alongside your booking options—customers can add items to their cart and purchase them at any time.
- Manage sales and payments in one place, with all transactions processed securely through Stripe and funds deposited into your bank account within three days.
- Fulfil orders your way—choose to post items, offer in-person collection, or deliver however suits your business.
- Already sell items in your physical location? Put them online to reach more customers and generate sales outside your normal business hours.
KiBook makes it easy to boost your revenue and offer more to your clients—all from your existing account.
Easily accept bookings for group services, classes, or training sessions with KiBook.
- When creating a service, simply set the maximum number of clients who can book that slot.
- For example, set the number to 10 and up to 10 different clients can reserve a spot for the same group class or training session.
- Perfect for workshops, fitness classes, training events, or any service where you want to accommodate multiple clients at once.
KiBook gives you the flexibility to manage individual and group bookings all in one place, making it simple to grow your business and offer more to your clients.
KiBook is a small business based in Glasgow, created by self-employed professionals who understand your needs. When you contact us for help, you’ll speak directly with one of our founders—Ashley or Andrew—via email, Facebook, or Instagram. There’s no call centre, just real support from people who care about your business.
We keep KiBook affordable and transparent, with no hidden fees or “new client” charges. Our goal is to help you succeed and make managing your business as simple as possible.
Your success is our priority.
Single User£10/month
- All features included for £10/month.
- Cancel anytime.
Multi User£20/month
- All features included for £20/month.
- Cancel anytime.
Multi User Plus£35/month
- All features included for £35/month.
- Cancel anytime.
Custom plans available—contact us for details.
- 24/7 online booking—choose public or private links.
- Customisable services with flexible availability and add-ons.
- Group bookings for classes or events.
- Set working hours, breaks, and booking limits per service or staff.
- Integrate with MailChimp to send mass emails to your clients.
- Share your unique QR code online or in print to drive more bookings.
- Instantly send customised confirmation emails with your policies, directions, or important details.
- Automated reminder emails go out 48 hours before each appointment—fully customisable to suit your needs.
- Optional checkout emails can include aftercare instructions and links for client reviews.
- Add custom links, such as Consultation Forms, to any email.
- Create promo codes for clients to redeem discounts or freebies at checkout.
- Gift voucher codes can also be used as redeemable promo codes.
- Manage your profile with a photo, username, password, and selected services.
- Multi User accounts support multiple staff, each with their own calendar and service assignments.
- Account owners have full admin controls to manage staff and settings.
- Accept deposits and full payments with your own linked Stripe account—funds go directly to your chosen bank.
- Share your booking link on social media, or create custom links for specific services, times, or dates.
- Personalise your account with your own logo and branding colours—applied to your booking link and emails.
- Have questions or want to explore more features? Contact us anytime.
